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MANAGEMENT OPPORTUNITIES
Thank you for your interest in pursuing a management level position at United Ambassadors for 2019/ 2020.
The management track is a career development opportunity at UA that offers paid positions in high profile roles with a larger scope of responsibility, accountability, and higher associated benefits and rewards. Managers are typically university graduates who have extensive experience managing projects or leading teams and hope to pursue future opportunities in project management or international organizations.
Join the world's leading MUN organization, as part of a global management team.
There are two main management sections. The first (and main) department is the: Coordination department, which is headed by a Resident Coordinator and includes Administrative Program Coordinators who are directly assigned to managing specific programs held in various locations worldwide, from planning to on-site execution. The second is Media, which includes: Publications, Design, and Growth Marketing.
THE APPLICATION DEADLINE FOR MANAGEMENT 2020 is February 25th, 2020 at 11:59 PM EDT.
*Applications will be viewed and accepted on a rolling basis.*
RESIDENT COORDINATOR
The Resident Coordinator is the head of the UA Project Management and Administrative Affairs Division. He/ she serves in a paid, full-time, permanent post, year round, with a sole purpose of ensuring the organizational and material success of all its programs, and the scalability and the sustained growth of the organization as a whole, in all aspects. The Coordinator would manage the entire coordination division, overseeing the organization of all programs from beginning to end, from program planning to on-site implementation, and post-project reporting/ follow-up. Specific responsibilities include the 4 key pillars listed below. This is a complex project/ program management role. Candidate must be 24+ and up to 35 years of age, with at least 2-3 years of advanced project management experience.
Terms and Benefits:*Material stipend $1000 - $3000 per program, depending on registration numbers.
*Monetary stipend of $1000-$2500 per program depending on registration numbers, delivered post-program, with an expected assignment to 1-5 programs per year ($1000-$12,000, annually).
*Travel (flight) and accommodation to 1-3 programs, where on-site presence is required, is covered by the organization.
*The contract lasts 1.5-2 years until the following year's projects have been set up and complete transition to the next coordinator is finalized.
*Expected 30-40 work hours per week pre-conference and full-time on-site.
*This is a full-time post or at least one that should be the candidate's priority.
*Strong direct recommendations/ written recommendation letters to future universities or organizations of candidate's choosing.
*Potential for further career development opportunities within United Ambassadors.
Administrative (Program) Coordinators
The Administrative Coordinators are responsible for project-specific planning, on-site implementation, and post-project reporting/ follow-up. They manage the entire organizational side of one specific program from beginning to end, and in a year-long post. The Coordinator would manage the program recruitment, communications, invitation letters, registrations, accommodations management, material design, printing and delivery, program brochures, support for delegation leaders/ advisors, and the entire logistics planning and execution of each complex project on-site. The privileges and responsibilities of the program coordinator are higher than other staffing positions on the same project. This is a rewarding role that requires an advanced array of skills and serves as an ideal career development opportunity for fresh graduates hoping to pursue future opportunities in project management or international organizations.
There are 2 Administrative Coordinator vacancies for 2020:
- Program Coordinator, New York (UA-MUNC New York)
- Program Coordinator, Dubai (UA-MUNC Dubai)
Terms and Benefits:*Material stipend $1000 - $3000 per program, depending on registration numbers.
*Monetary stipend of $1000-$2500 per program depending on registration numbers, delivered post-program.
*Travel (flight) and accommodation to the program is covered by the organization.
*The contract lasts 1-1.5 years until the following year project has been set up and the transition to the next Program Coordinator is complete.
*Expected 10-20 work hours per week pre-conference and full-time on-site.
*The post can be listed as an official professional position on the candidate's resume.
*Strong direct recommendations/ written recommendation letters to future universities or organizations of candidate's choosing.
*Potential for further career development opportunities within United Ambassadors.
*Opportunity to recruit, manage and evaluate a global team of highly qualified youth volunteers/ secretariat as UA-Management.
*Certificate of accomplishment and strong and recognizable career and skills development opportunity.
Responsibilities of the Coordination Department (Administrative Coordinators and Resident Coordinator):
Responsibilities are divided into 4 key areas of work:
A) Program Registrations (Delegate Recruitment): Coordinators are primarily and entirely responsible for ensuring the recruitment targets for each program are successfully reached. This is an indicator of program success and requires the implementation of growth marketing strategies. Tasks include:
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Launching Integrated Marketing Communications Campaigns that combine emails, promotional videos, pictures, social media communications, design material, newsletters, flyer development, field distribution, and other, to ensure successful recruitment for assigned program.
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Developing the program's comprehensive communications playbook to serve as a guide to the Administrative Officers that contains email templates, communications strategy, social media publicity guidelines, recruitment goals, do's & don'ts & FAQ's of the program.
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Communications: Emails, phone calls, contacting educational institutions, societies, individuals to register
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Establishing partnerships with organizations that can arrange delegations to attend the program.
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Managing the team of Administrative Officers to ensure field promotion and widespread promotion of the program worldwide.
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Managing the development of program brochures and invitations to be used for program recruitment/ promotion.
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Leading the process of program video development, follow up and launch.
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Tracking registration levels at various stages and taking corrective action if needed to ensure targets are reached
B) Program Communications - Stakeholder Relationship Management:
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Emails: Managing the official email account for the program/ conference. Responding to all emails, questions, requests or inquiries, and ensuring timely, well-articulated, thoughtful responses regularly throughout the day.
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Invitation Letters: Drafting and sending the program's *Invitation Letters* to registered delegates upon request regularly, in a timely manner, and effectively tracking all sent letters in a unified central drive.
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Registrations: Fully managing delegate registration forms, tracking registrations and updating internal records as needed.
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Payments: Creating invoices, tracking payments from each registrant, updating internal records and following up as needed.
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External Relations:
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UN: Managing high-level on-site communications with VIP guests, diplomatic missions, UN officials, or government representatives.
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Sponsors: Working to secure sponsorships for his/ her assigned program. Using/ developing the sponsorship deck, creating a list of potential sponsors and a plan for approaching them.
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Speakers: Creating a list of potential UN speakers, expert briefers, and local/ international plenary speakers for his/ her program and securing their participation.
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Participants: Serving as the primary contact person for delegate feedback/ complaints on site Running the post-program faculty adviser feedback meeting along with the full management team. Participants: Serving as the primary contact person for delegate feedback/ complaints on site Running the post-program faculty adviser feedback meeting along with the full management team.
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C) Project Management - Administrative Leadership:
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PM: Managing the entire project from the administrative side beforehand and on-site and ensuring its success from all angles.
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Venues: Communicating with event venues (hotel/ university/ UN/ social event venue/ others) to arrange all required venue set up details beforehand and onsite.
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Design and Production: Locating the highest quality service providers (design/ print agencies, caterers, social event venues) at the lowest possible cost. Ensuring program material (banners, booklets, lanyards, certificates, name tags, placards, T-shirts, pins, notebooks and others) is developed, designed/ produced, paid for, delivered & distributed.
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Staff and delegates accommodation management - creating, tracking and managing the hotel rooming list.
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Project Management Software: Using Asana, Trello or other task management software. Managing the project management platforms of the program through Google Drive and Smartsheet. Conference Logistics Plan and Operating System development, updating, and management.
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Finances: Making payments on behalf of the organization & keeping track of project-related expenses to ensure financial sustainability.
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Logistics: Managing on-site event logistics, venue set up and technical requirements.
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Press: Ensuring effective coverage of the events by the local press, and secretariat press officers on social media, branded photo albums, recap videos, feedback videos, newsletters, etc.
D) People Management - Team Leadership:
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Hiring: Secretariat/ staff/ volunteer recruitment, interviewing, selection, onboarding (contracts), follow-up, evaluation and management.
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Management: Staff role definition and task assignments, pre-conference operational meetings/ training, and complete on-site management (assigning each individual staff member detailed tasks & to do's as part of job post and maintaining close follow up on progress).
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Managing staff communication through Facebook groups, Whatsapp groups, emails, Slack and Trello.
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Serving as the key contact person for staff inquiries, concerns or questions.
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Meetings: Running the on-site staff debriefs where the logistics plan is laid out, including a run-through of how the conference will progress. Ensuring pre-conference meetings and successfully held by SG and are well organized.
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Feedback: Regularly holding 360-degree feedback sessions with team members on the progress of work.Conducting regular performance evaluations of staff individually and tracking it on the Projects OS.
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Spirit: Maintaining strong team motivation, cohesion, sense of challenge, positive spirit, unity, fulfillment, and job satisfaction. Regularly holding brainstorming sessions with team members to propose ways to achieve greater success.
General Requirements and Eligibility Criteria for Admin Coordinators:
Candidate should preferably be based in the country where the program is held, or at least hold extensive experience/ connections in it.
Age range 21-30. Unversity degree preferred.
Previous AIESEC experience is a strong advantage.
Proven previous project, event management, and team management experience required*
Previous MUN experience is preferred, but not required.
Preferably served in multiple MUN senior staff positions, and has strong connections in MUN on a global scale.
Outstanding English written and verbal communications skills.
Outstanding email drafting/ communications skills and the ability to achieve tangible recruitment results.
Proficient in: Mailmerge, Slack, Google drive, Smartsheet, Uberconference, Facebook, Instagram, Twitter, Snapchat. Outstanding (above average) organizational and leadership skills.
Great with numbers, with calculating and managing invoices, payment tracking, great with excel, and organizing complex programs.
Leadership potential. The ability to consistently guide and motivate a team.
Creativity, the tendency to take initiative, strong goal orientation, and ability to inspire action. Design experience is an advantage.
Resident Coordinator
Admin Coord
Media Management
Media Management Division: Publications and Design
This division manages the major part of the organization's external communications, media, marketing, integrated brand communications campaigns, website content, and design material, all targetted towards global coverage. The division works to ensure UA's projects are well heard of in every corner of the world, and that the incremental success, opportunities, and achievements are effectively communicated in visual, design, video and written formats with the purpose of strengthening brand equity and brand recognition.
Publications Manager
The Publications Manager is the head of the Content & Publications Division of UA. He/she works in tandem with many other teams and departments in an advanced project management role. He/ she would be responsible for managing the organization's website content, publications/ blog, social media pages, central social media publications schedule, email campaigns, newsletters, video publications, the multilingual project, in addition to high-level global initiatives like the MUN Hall of Fame, among a few others. He/ she may lead the DPI secretariat team for the conferences held by United Ambassador's pre, during and post-conference to ensure our conferences and programs have global coverage. This management position is ideal for experienced writers, editors, or MUN trainers who want to take their career to the next level or wishing to pursue a career in international organizations.
Terms and Benefits
The position is paid $500 2-4 times a year with a conditional bonus: ($1000-$2500) annually.
Travel (plane ticket) and accommodation are covered for 1-3 of United Ambassadors annual programs.
The post can be listed as an official job post in candidate's resume and it is a strong and recognizable career development opportunity.
The potential for further career development opportunities within the organization.
Opportunity to lead a global, multilingual, diverse team of passionate, qualified youth leaders on various projects from a high level.
Direct recommendations to universities, or other organizations for future opportunities.
The contract is normally 1-2 years long, renewable. Expected start date, January 2018.
Expected 15-30 work hours per week.
This is a home-based, paid, professional, working position labeled legally as a "paid internship" that would require travel for 5-8 days 2-3 times a year.
Projects and Programs to manage:
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The social media schedule and publications: Instagram, Facebook, Twitter, others.
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The UA MUN blog (MUN Resources, all platforms)
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The Multilingual project
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Video and picture publications
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The MUN Hall of Fame and other (undisclosed) global community building high-level projects.
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UA-MUNC Geneva publications pre, during and post conference.
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UA-MUNC New York publications pre, during and post conference.
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The MUN Academy (all locations) publications pre, during and post-program.
Teams and People to manage:
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The Secretariat Teams of each conference/ program
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The DPI Team (USG DPI, Public Information Officers, Editor in Chief)
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The DGACM A-Team (USGS for DGACM A), the Secretaries, Directors, Registrars, Chairs, and Presidents.
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The Central Media/ Design division, and any videographers, designers, writers or additional team members needed for the deliverables of the publications division.
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Optional: Additional Lead Editors, writers, etc working on the central publications team.
Responsibilities: Managing the content & publications division, through:
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Social Media: Developing, updating and managing the social media publications schedule for Facebook, Twitter, Instagram, Youtube, & Snapchat for all projects and programs. Personally managing the social media pages, and ensuring regular, programmed SM posts on Facebook, Twitter, Instagram, Snapchat. Ensuring incremental build-up of UA's social media followers. newsletter readers and website subscribers.
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Website Blog: Managing the entire website blog from a high level, reviewing content, leading teams of writers/ journalists, and ensuring regular, high-quality programmed posts each month and continuous update of published content. Blog sections include MUN Resources, Multilingual, UN4MUN, conference press-releases, conference recaps, and others. Ensuring publication targets for the website and newsletter are in line with the benchmark of quality+quantity+timeliness.
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Website Pages: Personally developing the content and review of certain website pages that require updating, including staff announcements, program updates, new information, etc.
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Projects and Programs: For each, identifying deliverables and organizing resources, time and people in order to achieve them.
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For conferences: Pre-conference, prepare and manage an effective, high-quality publications plan that includes website articles, promotional videos, graphic design posts, pictures, messages from the secretariat, email campaigns, and any other to ensure the program reaches its target recruitment level. During the conference: Leading the DPI team (headed by the USG DPI) to ensure effective, engaging, creative coverage of the conference using written content, videos, branded photo albums, and social media posts on all 5 platforms. Post-conference: Create follow up content, recaps, thank you posts, and ensure the build-up for the following years conference.
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Hall of Fame: Co-editing the guidelines and disclaimers. Updating the pages. Tracking the votes and nominations. Taking the final list of candidates from the board and updating the website. Managing the social media publications process. Upload updates to the website and all social media platforms. Send regular emails to nominees and voters before during, and after the project.
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The Blog: MUN Resources, UN4MUN, Multilingual, and others: Working with the academic teams/ senior secretariat of conferences, trainers, and other website contributors to collect, refine and publish articles and assign translators for the editor's top picks for the Multilingual section.
Requirements and Eligibility
Must be 22-30. Minimum 2 years of design experience.
Project management, organizing and leadership potential (Proven ability to lead people, projects, and convert ideas into action).
Highly proficient in: Video editing, photo editing, newsletter editing, website development, WIX*, Adobe Photoshop, InDesign, Premiere, Illustrator,
Outstanding English and communications skills.
Proficient in: Asana, Slack, Google drive, Smartsheet, Uberconference.
The ability to consistently guide and motivate teams, creativity, the tendency to take initiative, strong goal orientation, and ability to inspire action.
Design Manager
The Design Manager is a dynamic challenging, fast-paced project management role at the head of the Media and Design Division. He/she works independently, as well as in collaboration with many other teams and departments throughout the year and to lead teams on numerous occasions. The Design Manager is responsible for either directly developing, or overseeing the development of all the organization's design content, artwork, social media posts, promotional material, promotional videos, recap videos and feedback videos, branded albums, program flyers, brochures, web-pages, Facebook covers, and Instagram posts, as well as any material needed to promote programs, cover them or recap them, all to increase brand popularity. He/ she would work to develop the organizations brand guidelines and design/ media booklet. In addition, they would be in charge of re-vamping the website format, structure, design, colors, and mobile-friendly version from a UX/ UI standpoint to ensure the best user experience across all stages of user engagement with the brand.
Terms and Benefits
The position is paid $500 2-4 times a year with a conditional bonus: ($1000-$2500) annually.
Travel (plane ticket) and accommodation are covered for 1-3 of United Ambassadors annual programs.
The post can be listed as an official job post in candidate's resume and it is a strong and recognizable career development opportunity.
The potential for further career development opportunities within the organization.
Opportunity to lead a global, multilingual, diverse team of passionate, qualified youth leaders on various projects from a high level.
Direct recommendations to universities, or other organizations for future opportunities.
The contract is normally 1-2 years long, renewable. Expected start date, January 2018.
Expected 15-30 work hours per week.
This is a home-based, paid, professional, working position labeled legally as a "paid internship" that would require travel for 5-8 days 2-3 times a year.
Projects and Programs to manage:
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All the designs of the social media posts and publications: Instagram, Facebook, Twitter, others.
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The website: UX/ UI, mobile-friendly version development, website main pages reconstruction, website relaunch.
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All design work pre, during and post conference including videos, pictures, web-pages, flyers, all social media posts, program booklets, cover pages, banners, name tags, lanyards, certificates, T-shirts, among others for UA-MUNC Geneva, UA-MUNC New York and the MUN Academy (all locations). MUN Academy (all locations) design material pre, during and post-program (videos, social
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Optional: The monthly newsletter.
Teams and People to manage:
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The Secretariat Teams of each conference/ program
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The DPI Team (USG DPI, Public Information Officers, designers, photographers, videographers).
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The Central Media/ Design division (Design Officers) and any additional team members needed for the deliverables of the design division.
Growth Management Division: Marketing and Strategic Development
Strategic Development Coordinator
The SDC is a dynamic challenging management role that requires a combination of project management, communication, and interpersonal skills. The SDC is responsible for coordinating the non-profit organization's work in developing global partnerships, and sponsorships, and assisting it in building a board of senior advisers.
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Coordinating the organization's efforts in establishing partnerships with educational institutions, UN offices, corporate sponsors worldwide.
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Developing a list of potential advisers, partnering institutions, advocates, and financial and non-financial sponsors, etc and developing a plan for approaching them
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Developing, revising, and refining the partnership/ sponsorship deck.
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Attending meetings, conferences, summits in the Bay Area or around the world to forge relationships with advisers, sponsors, and partners.
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Preferred: Securing value-added partnerships and moral/ material sponsorships.
Terms and Benefits
Payment is based on the successful acquisition of sponsorships as a direct result of the position holders work and after a 4-6 month probation period.
The post can be listed as an official job post in candidate's resume and it is a strong and recognizable career development opportunity.
The potential for further career development opportunities within the organization.
Opportunity to work as part of a global, multilingual, diverse team of passionate, qualified youth leaders on various projects from a high level.
The contract is normally 1-2 years long, renewable. Expected start date, January 2018.
Growth Marketing Adviser/ Coordinator
The GMC is a dynamic challenging management role that requires a unique set of marketing and advertising skills and proven work in Growth Marketing. The position holder would advise the organization on ways to improve its marketing campaigns and generate higher conversion rates. The individual must have extensive professional experience in the Growth Marketing field
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Coordinating the organization's marketing and advertising efforts across all social media platforms.
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Advising the Media Division (Design and Publications Managers), the Coordination Division, and Senior Management team on Growth Marketing.
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Developing a customized, effective, cost-friendly Google Adwords campaign for each quarter.
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Following up on a weekly basis to track the results of the campaigns and revise if needed.
Terms and Benefits
Payment is based on proven results observed as a direct outcome of the position holders work and after a 4-6 month probation period.
The post can be listed as an official job post in candidate's resume and it is a strong and recognizable career development opportunity.
The potential for further career development opportunities within the organization.
Opportunity to work as part of a global, multilingual, diverse team of passionate, qualified youth leaders on various projects from a high level.
The contract is normally 1-2 years long, renewable. Expected start date, January 2018.
Design Manager
Growth Management
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