New York, USA, 29 July - 3 August 2020

 

Model United Nations Conference (UA-MUNC)

Proudly Introducing:

UNITED AMBASSADORS

The United Ambassadors MUN Conference (UA-MUNC) is a pioneering educational conference offering the most accurate simulation of the United Nations. It follows Real UN Rules of Procedure, which were developed by Stanford certified educators in consultation with UN experts and staff to deliver a world-leading simulation of UN main bodies. UA-MUNC delivers unmatched quality, rich topics and fun, exciting debates in a fast-paced setting where students collaboratively negotiate solutions to some of the world's biggest problems with delegates from all over the world. The conference is designed for forward-thinking, innovative youth leaders, and is a valuable educational experience for students.

UA-MUNC staff members receive a valuable career development opportunity as they help organize a global conference at the United Nations Headquarters and gain a practical understanding of the workings of the UN as part of a diverse, motivated international team.

CONFERENCE ADMINISTRATION OFFICERS

Conference Administration Officers are the core operational team managing all the conference's administrative affairs. Before the conference, they work on recruiting for UA-MUNC from their assigned regions from around the world, managing registrations, and communications with registrants or prospective applicants. Six weeks before the conference, they take on divisional (functional) roles, either as Conference Management Officers (DGACM B), or Global Communications Officers (DGC). See below.

Conference Management Officers:

Conference Management Officers are a crucial team working at the heart of UA-MUNC. They work with the ASG for DGACM as part of the Department of General Assembly Affairs and Conference Management Section B to manage all administrative affairs, ensuring conference success, from start to finish. They are the guardians and timekeepers. Their responsibilities include pre-conference and onsite logistics, on-site registrations, conference room management at the hotel and the UN HQ, meeting services, room set up, printing, on-site requests, social event management, and serving as the direct contact point for delegates during the conference. This is an exciting opportunity for anyone wishing to pursue a career in project management. See DGACM Section B below.

 

Requirements:

*Proven former experience in project/ event management.

*Previous experience in Model United Nations is preferred.

 

Benefits:

*The opportunity to organize a conference at the United Nations Headquarters in New York as part of an international secretariat team.

*Certificate of Accomplishment from United Ambassadors.

*Optional 5-night accommodation (for international staff) at the conference hotel.

 

Global Communications Officers:

The DGC team (Global Communications Officers) work as a core part of the simulation, as the voice of UA-MUNC. Along with the USG for Communications, their responsibility is to cover all aspects of the simulation, both as part of the simulation and to the general public. They prepare and publish the conference videos, photo albums, newsletters, and work on exciting media stakeouts (as external press). Available positions include Editor in Chief, Journalist, Designer, Photographer, and Videographer. This is a fantastic opportunity for anyone interested in marketing, communications, or editorial careers. To review deliverables of the Department of Global Communications, see the USG for Communications role below.

 

Requirements:

*Proven former experience in the preferred role (journalist, designer or photographer).

*Proficiency in writing, communications and/ or design.

*Previous experience in Model United Nations is preferred.

 

Benefits:

*The opportunity to organize a conference at the United Nations Headquarters in New York as part of an international secretariat.

*Certificate of Accomplishment from United Ambassadors.

*Optional 5-night accommodation (for international staff) at the conference hotel.

 

   Staff applications round 2 available until **March 10th, 2020** at 11:59 PM EST. 

 

 

THE SECRETARY-GENERAL/ DEPUTY SECRETARY-GENERAL: 

The Secretary-General is the chief operating officer and chief of staff of UAMUNC NYC. He/ she leads the UA-MUNC Secretariat team as the primary liaison between UA-Management (the Academic Director and Administrative Coordinator) and the conference secretariat team. The Deputy Secretary-General is encharged with assisting the SG in ensuring all-conference administration responsibilities are fulfilled. 

 

Responsibilities:

  • Serving as Chief of Staff & Chief Operating Officer.

  • Facilitating communications between UA-Management, and UA-MUNC Secretariat and Delegates as the primary liaison.

  • Serving as the primary manager of internal communications and external communications (along with Admin Coordinator and USG for Communications).

  • Organizing operational/ weekly update meetings with the senior secretariat and bi-weekly meetings with the full secretariat.

  • Ensuring responsibilities of the Under/ Assistant Secretaries-General are properly communicated and tracked, providing procedural or substantive guidance to members of the Secretariat whenever necessary.

  • Directly setting and managing (in collaboration with the Administrative Coordinator) the successful adherence to any and all high-level conference/ operational deadlines, including but not limited to Secretary-General Reports, Conference Booklets, Design material and more.

  • Personally ensuring successful and timely delivery of conference material including Secretary-General Reports (by DGACM A), Delegate Pre-Arrival Guide (by DGACM B), Conference Participation Guide, Design Material, Banners, etc.

  • Personally writing and sending the regular pre-conference emails to delegates under UA-Management supervision.

  • Developing and publishing documents on the code of conduct, working guidelines and expectations from the Secretariat (internal).

  • Leading the process of developing a high-quality comprehensive conference participation guide for delegates with UA-MUNC DGC and UA-Management.

  • Serving as master of ceremony alongside the founder of the organization in the plenaries/ ceremonies at the UN HQ in New York.

  • Effectively and overseeing the planning of all aspects of the Conference (in collaboration with the Administrative Coordinator).

  • Managing the official conference email, questions/ inquiries and delegate applications (with USG DGC and Admin Coordinator).

  • Directly ensuring the preparation and delivery of delegate invitation letters in a timely manner alongside the Administrative Coordinator.

  • Managing, updating and maintaining the conference management operating system.

  • Locating and directly inviting speakers and guests for the plenary sessions at the UN, and expert briefings in committees.

  • Interacting with all the UA-MUNC conference partners, sponsors, VIP guests, and the Mission hosting it.

  • Assisting the Administrative Coordinator with identifying and securing sponsorship opportunities where/ when possible.

  • As the internal liaison, managing the team social media/ Whatsapp groups, ensuring effective communication between team members via email, social media, or any other channel and maintaining a positive team spirit before, during and after the conference.

  • Taking ownership and overall responsibility for the success of the UA-MUNC from all aspects, including recruitment targets, conference academic publications, quality of debate, delegate satisfaction, positive UN feedback, and successful organization.

  • Communicating regularly with UA-Management to ensure that all planning and execution steps are well managed.

  • Directly overseeing and responding to staff/ delegate/ faculty adviser/ observer/ particpant on-site feedback.

  • Delivering feedback to any/ all members of the secretariat before or during the conference with the purpose of quality improvement.

  • Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat and everything UA-affiliated throughout and permanently after holding this post.

  • Representing United Ambassadors alongside UA-Management before and throughout the conference and during Faculty Adviser meetings. 

  • Drafting a final report on the outcomes of the conference, and making final arrangements for the transition to the following secretary-general.

 

Eligibility:

  • Minimum 8 former experiences in MUN required (and at least 4 of which, credible staffing experiences).

  • *UA-MUN (Real UN Rules of Procedure) experience preferred, as delegate or staff.

  • Must be 19 or older.

  • Previous project management experience preferred.

  • Previous experience leading teams highly preferred.

  • Previous experience at the UN HQ in New York or residency in NYC preferred.

  • Must have high-pressure tolerance, flexibility and proactive management of circumstantial change.

  • Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

  • Must possess high cultural sensitivity, and the ability to lead multicultural teams effectively.

  • Must be excellent in written, oral and interpersonal communication skills.

  • Must be highly proficient in written and spoken English and research and evaluation.

  • Must be knowledgeable about and interested in the topics to be discussed at UA-MUNC

 

Benefits:

 

  • The opportunity to serve as chief operating officer/ spokesperson of a pioneering conference at the UN HQ in New York.

  • The opportunity to lead a highly qualified international team of MUN leaders as chief of staff.

  • 5-night accommodation at the conference hotel for the duration of the conference

  • Strong Recommendation Letter from United Ambassadors.

  • Certificate of accomplishment from United Ambassadors.

  • The opportunity to speak multiple times during plenary at the UN HQ NYC as assistant master of ceremony.

  • Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

 

 

Academic Note on Senior Secretariat on the Department of General Assembly Affairs & Conference Management:

 

At the Real United Nations: "The Department for General Assembly and Conference Management (DGACM) is the largest in the United Nations Secretariat. The overreaching goal of the Department is to provide the physical and deliberative framework for meetings at the United Nations.  To create that framework, the work of the Department follows three great through-lines: first, technical secretariat support and advice to intergovernmental bodies; second, meetings management; and third, documentation management. Taken together, the purpose of the timely provision of all services is to give delegates everything they require when they require it in order for them to successfully accomplish the tasks that they have set for themselves. Technical secretariat support + meetings management + documentation management = conference management".

Source: United Nations Website: www.un.org.

 

Application to UA-MUNC: For simplicity and for educational purposes, UA-MUNCis assigning the functions (technical secretariat support and advice to intergovernmental bodies + documentation management) to the USG's for DGACM and what we are referring to as "DGACM section A, and assigning the function of (meeting services) management to the ASG  for DGACM and what we are referring to as "DGACM section B, in addition to tasks needed to make the conference successful.

 

 

Under-Secretary-General for General Assembly Affairs and Conference Management:

At the UA-MUNC, the Under-Secretary-General for General Assembly Affairs and Conference Management is the head of the department, who would be responsible for the operational management of the academic affairs of the conference. He/she would work directly with the Academic Director to ensure the most efficient conference and committee sessions take place, ensuring they are as close as possible to the decision-making process of the Real United Nations, the highest quality material is published by the conference, and the most enriching conference experience is provided to all participants. 

 

Responsibilities; (* indicates high priority).

  • Leading the operational management of DGACM Section A (committee secretaries & chairs).

  • Facilitating smooth, effective communication between secretaries/ chairs and the Academic Director, who is responsible for high-level academic guidance and steering.

  • Reporting directly to the Secretary-General and through him/her to UA-Management.

  • Organizing operational/ weekly update meetings with DGACM Section A (secretaries & chairs).

  • Overseeing the development of any and all Academic documents/ material before and during the conference (quality +timeliness).

  • Secretary-General  (Reports delivery & publication of the highest-quality timely**Personally overseeing & ensuring the successful development & committee background guides) by individual committee secretaries/ chairs before the pre-set deadline.

  • *Setting conference award criteria and supervising the process of assigning awards during the conference.

  • *Setting position paper guidelines, personally overseeing their collection and advising secretaries/ chairs on their evaluation.

  • *Assisting with training and preparing elected GA officials prior to the conference and ensuring they are prepared to lead.

  • *Assisting the Administrative Coordinator with pre-conference training and guidance of committee secretaries & chairs.

  • Ensuring the responsibilities of the secretaries & chairs are properly communicated and tracked.

  • *Providing procedural or substantive guidance to secretaries/ chairs and/or GA officials before and during the conference.

  • Directly setting & managing the successful adherence to any and all departmental deadlines.

  • Assisting the Secretary-General as liaison and support to the elected President of the GA, GA Vice-Presidents, and Bureau.

  • Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Academic Director.

  • Updating and maintaining the conference management operating system on the affairs of their department.

  • Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

  • Advising the Secretary-General on potential speakers for committee expert briefings.

  • Supervising committees during the conference, and providing constant support and feedback to members of the bureau.

  • *Monitoring Committee progress/ flow of debate during the conference and assigning facilitators to support consensus-building.

  • *Ensuring the work of the committee is properly documented/ covered by members of the press during the conference.

  • **Regularly, effectively and professionally communicating any and all updates on the work of their team to the Academic Director, before and during the conference and proactively responding to feedback/ guidance on how to improve the work of their department

  • Communicating all logistical needs (printing, IT/ staff support) of their committees to DGACM Section B (Conference Management).

  • Assisting in overseeing and responding to staff/ delegate on-site feedback.

  • Ensuring implementation of UA-MUN (Real UN Rules of Procedure)  procedure during the committee sessions.

  • Ensuring delegates receive the most enriching, rewarding, exciting educational experience possible.

  • Delivering a post-conference report on the work of their department and future recommendations to the Secretary-General.

 

Eligibility:

  • Minimum 7 former experiences in MUN required, (at least 2 of which, credible staffing experiences, preferably in academic roles).

  • *Strong UA-MUN (Real UN Rules of Procedure)  experience required, preferably as staff or in academic roles, preferably after 2015.

  • Strong Academic background or notable achievements are an advantage.

  • Must be 18 or older.

  • Must have outstanding research and analytical skills. 

  • Previous experience leading teams or in project management is an advantage.

  • Must have high-pressure tolerance, flexibility, and ability to proactively manage circumstantial change.

  • Must* demonstrate a strong track record in editing large volumes of academic material efficiently and effectively.

  • Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

  • Must possess high cultural sensitivity, and the ability to lead multicultural teams.

  • Must be excellent in written, oral and interpersonal communication skills.

  • Must be highly* proficient in written and spoken English and research and evaluation.

  • Must be highly knowledgeable about and greatly interested in the topics to be discussed at UA-MUNC.

 

Benefits:

  • The opportunity to assist in organizing a pioneering conference at the UN HQ in New York as the senior secretariat in a visible role.

  • The opportunity to lead a highly qualified international team of secretaries and chairs.

  • 5-night accommodation at the conference hotel for the duration of the conference

  • Breakfast daily and lunch during committee sessions

  • Certificate of accomplishment from United Ambassadors.

  • The opportunity to give a speech during plenary at the UN HQ in New York.

  • Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

Assistant Secretary-General for General Assembly Affairs and Conference Management:

The Assistant Secretary-General for General Assembly Affairs and Conference Management at UA-MUNC will be primarily responsible for conference management operations. As the key logistics manager on the secretariat, from project planning to execution, this ASG would lead DGACM Section B: Conference Management Officers, as the department works to ensure the most successful logistical set-up and staff support needed for meetings to progress successfully. Close cooperation is required between the Secretary-General, Administrative Coordinator & ASG for DGACM, who are all responsible for different levels of conference organization.

 

Responsibilities; along with DGACM Section B: (* indicates high priority).

  • Leading the operational management of DGACM Section B (conference management officers).

  • Recruiting DGACM Section B (conference management officers) with Secretary-General after onboarding. 

  • Facilitating smooth, effective communication between conference management officers and the Administrative Coordinator, who is responsible for high-level project operations management and steering, and the Secretary-General.

  • Reporting directly to the Secretary-General and through him/her to UA-Management.

  • Organizing operational/ weekly update meetings with DGACM Section B (conference management officers).

  • ***Preparing and delivering the conference logistics plan before the deadline, refining it and overseeing its implementation on-site while effectively communicating it to all department heads and members of the secretariat beforehand and on-site.

  • ***Personally managing, refining updating and overseeing the implementation of the Conference Logistics Operating System.

  • **Co-managing the process of conference material design, ordering, production and successful and organized on-site distribution to delegates (this includes: name tags, placards,  backdrops, banners, delegate packets, conference packets, etc).

  • *** Ensuring all meeting services needs are met at all times, namely, managing room set-up, logistics requirements, IT requirements, door sign placement and availability of staff support during all conference meetings at the UN  and the Sheraton NYC.

  • **Preparing DGACM section B to serve as direct delegate contact point on-site to answer questions, support, receive feedback, guide participants to correct location and effectively manage any complaints (if they arise) to ensure delegate satisfaction.

  • Ensuring all printing requirements of documents during the conference are met and well organized.

  • **Developing and delivering the conference delegate pre-arrival guide to the Secretary-General before the deadline.

  • Managing delegate on-site registration, distributing delegate conference packets and keeping track of attendance.

  • Organizing the process of delegates walking into the UN to correct committee rooms.

  • Organizing and supervising all extra-curricular programs and social events and assisting in the supervision of guided UN tour.

  • Organizing bus transportation of delegates from and to the Sheraton NYC and the United Nations in New York.

  • Managing lunchtime meal distribution and ensuring the process is well organized.

  • Keeping track of delegate registrations and country/ committee/ delegation assignments for conference material development.

  • *Setting conference award criteria and supervising the process of assigning awards during the conference.

  • *Setting position paper guidelines, personally overseeing their collection and advising secretaries/ chairs on their evaluation.

  • *Assisting with training and preparing elected GA officials prior to the conference and ensuring they are prepared to lead.

  • *Assisting the Administrative Coordinator with pre-conference training and guidance of committee secretaries & chairs.

  • Ensuring the responsibilities of the secretaries & chairs are properly communicated and tracked.

  • Memorizing the UN and conference venue to serve as the on-site guide to any and all delegates and/ or members of staff.

  • Serving as conference timeliness manager with Admin Coordinator, ensuring sessions have what they need to start and end on time.

  • Directly setting & managing the successful adherence to any and all departmental deadlines.

  • Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Administrative Coordinator.

  • Updating and maintaining the conference management operating system on the affairs of their department.

  • Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

  • **Regularly, effectively and professionally communicating any and all updates on the work of their team to the Secretary-General and/ or Administrative Coordinator and proactively responding to feedback on how to improve the work of their department.

  • Responding to all logistical needs (printing, IT/ staff support) of their committees to DGACM Section B (Conference Management).

  • **Directly overseeing and responding to staff/ delegate on-site feedback as DGACM section B.

  • Ensuring delegates go through the best conference experience possible.

  • Delivering a post-conference report on the work of their department and future recommendations to the Secretary-General.

 

Eligibility:

  • Minimum 7 former experiences in MUN required, (at least 2 of which, credible staffing experiences, preferably in organizing roles).

  • UA-MUN (Real UN Rules of Procedure) experience is an advantage.

  • Must be 18 or older.

  • *Must have outstanding organizational, interpersonal communication and project implementation skills.

  • Must have experience leading teams or in project management roles.

  • *Must have high-pressure tolerance, flexibility, and ability to proactively and effectively manage unexpected change.

  • *Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

  • Must possess high cultural sensitivity, and the ability to lead multicultural teams.

  • Must be highly* proficient in written and spoken English and research and evaluation.

  • Must be generally aware of the topics to be discussed at UA-MUNC.

 

Benefits:

  • The opportunity to assist in organizing a pioneering conference at the UN HQ in New York as senior secretariat.

  • The opportunity to lead a highly motivated international team of conference management officers.

  • 5-night accommodation at the Sheraton NYC for the duration of the conference

  • Certificate of accomplishment from United Ambassadors.

  • The opportunity to give a speech during plenary at the UN HQ in New York.

  • Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

 

 

 

 

Academic Note on the Secretariat in the Department of Global Communications:

 

At the Real United Nations: "The Department of Global Communications is dedicated to communicating the ideals and work of the United Nations to the world; to interacting and partnering with diverse audiences; and to building support for peace, development and human rights for all. Inform. Engage. Act. ". Source: United Nations Website: www.un.org.

Fun fact: The DGC 's Outreach Division, is where the Model UN Office is located, as part of the Education Outreach Division. T

 

Under-Secretary-General for Global Communications:

At UA-MUNC, the Under-Secretary-General for Global Communications is the head of DGC, who directly oversees the conference's delegate recruitment, communications, promotional material, outreach, publications, social media, and on-site coverage. He/ she will be responsible for leading the DGC team (Global Communications Officers), as they become the voice of the conference to the general public throughout their working experience.

 

Responsibilities; along with the DGC team: (* indicates high priority).

  • *** Recruitment: directly and primarily responsible for ensuring that the recruitment target is reached successfully.

  • Developing a UA-MUNC specific communications playbook for internal communications associates and/ or DGC officers.

  • *** Conference coverage: Newsletter, social media, committee coverage, live streams, pictures, and videos.

  • ** Photo Albums: Along with media officers, managing photography, photo branding/ filtering, and  timely photo album publication

  • Reporting directly to the Secretary-General and through him/her to UA-Management.

  • Organizing operational/ weekly update meetings with DGC (Global Communications officers).

  • ***Preparing and delivering the conference participation guide to the Secretary-General before the deadline.

  • Leading the operational management of the Department of Global Communications (Global Communications Officers, ie: press team).

  • Recruiting the DGC team (Global Communications officers) with Secretary-General after onboarding. 

  • Facilitating smooth, effective communication between Global Communications officers and the Administrative Coordinator, who is responsible for high-level project operations management and steering, and the Secretary-General.

  • Assisting the Secretary-General and Administrative Coordinator by co-managing the official conference email.

  • Along with DGC, sending conference invitations, answering questions/ concerns and ensure pre-conference support.

  • Assigning DGC officers to committees during meetings to deliver recaps, take pictures, etc.

  • *Directly supervising/ assigning press team members to actively contribute to the role of the media in security council coverage.

  • Ensuring live stream of the conference plenary (at requested times) is successfully recorded and published.

  • Managing the Social Media pages - Facebook, Instagram, Twitter and Snapchat (under the direct supervision of the Administrative Coordinator) directly before and during the conference and ensuring the effective publication of media information and posts.

  • Directly managing/ overseeing the process of preparation, development, and publication of the highest-quality, engaging newsletter containing conference updates.

  • Directly overseeing the process of the development of a pre-conference promotional video during recruitment.

  • Directly managing the process of the development of the highest quality conference recap video to be shown at the UN HQ.

  • Directly setting & managing the successful adherence to any and all departmental deadlines.

  • Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Administrative Coordinator.

  • Updating and maintaining the conference management operating system on the affairs of their department.

  • Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

  • **Regularly, effectively and professionally communicating any and all updates on the work of their team to the Secretary-General and/ or Administrative Coordinator and proactively responding to feedback on how to improve the work of their department.

  • Proactively assisting in responding to staff/ delegate on-site feedback on-site.

  • Ensuring delegates go through the best conference experience possible.

  • Delivering a post-conference report on the work of their department and future recommendations to the Secretary-General.

 

Eligibility:

  • Minimum 7 former experiences in MUN required, (at least 2 of which, credible staffing experiences, preferably in media roles).

  • UA-MUN (Real UN Rules of Procedure) experience is an advantage.

  • Must be 18 or older.

  • *Must have outstanding organizational, interpersonal communication and project implementation skills.

  • Must have experience leading teams or in project management roles.

  • *Must have high-pressure tolerance, flexibility and ability to proactively and effectively manage unexpected change.

  • *Must* demonstrate a strong track record in editing large volumes of academic material efficiently and effectively.

  • *Must demonstrate proven track record of success in dynamic, fast-paced working environments.

  • Must possess high cultural sensitivity, and ability to lead multicultural teams.

  • Must be highly* proficient in written and spoken English and research and evaluation.

  • Must be generally aware of the topics to be discussed at UA-MUNC.

 

Benefits:

  • The opportunity to assist in organizing a pioneering conference at the UN HQ in New York as senior secretariat.

  • The opportunity to lead a highly motivated international team of global communications officers.

  • 5-night accommodation at the conference hotel for the duration of the conference

  • Certificate of accomplishment from United Ambassadors.

  • The opportunity to give a speech during plenary at the UN HQ in New York.

  • Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

 UA-MUNC Academic Team: Committee Secretary/ ICJ Registrar/ SC Director/ MUN_Action Moderator :

At UA-MUNC, the General Assembly Committee Secretary and/ or the Security Council Director is part of DGACM section A, working on the operations of academic affairs of the conference to ensure the most accurate simulation of the Real United Nations is implemented, the highest quality material is published by the conference, and the most enriching educational experience is provided to all participants. He/she would report directly to the assigned USG for DGACM while attending regular training/ consultations with the Academic Director. The Committee Secretary/ Council Director would be the direct contact point, guide and adviser to the elected Chair/ Vice-Chair (GA officials) and/ or assigned Security Council Presidents, to make up the bureau of their assigned committee/ council, as they are entrusted with leading the committee, moderating formal sessions and facilitating the consensus-building process.

 

Responsibilities; (* indicates high priority).

  • Reporting directly to the Under-Secretary-General of DGACM while working closely with the Academic Director.

  • Attending operational/ weekly update meetings with USG-DGACM

  • Attending regular training/ feedback sessions with the Academic Director.

  • **Personally writing and submitting the highest-quality Secretary-General Reports (Committee background guides) before the pre-set deadline and responding effectively and swiftly to feedback on these reports before publication.

  • Assisting the USG for DGACM with country, committee and delegation assignments as needed.

  • Communicating conference award criteria to the GA chair and advising on awards delivery during the conference.

  • Communicating position paper guidelines to delegates, personally collecting and evaluating them.

  • *Assisting with preparing elected chairs pre-conference, ensuring they are prepared to lead.

  • Guiding and advising the GA chair on-site on Rules of Procedure, scripts, and/or committee management.

  • Responding proactively to any and all departmental deadlines.

  • Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Academic Director.

  • Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

  • *Monitoring Committee progress/ flow of debate during the conference and assigning facilitators to support consensus-building.

  • Co-managing the process of the line by line review and procedural votes during committee sessions.

  • Guiding advising delegates on procedures or academics on site.

  • *Ensuring the work of the committee is properly documented/ covered by members of the press during the conference and that press teams are effectively communicated.

  • **Regularly, effectively and professionally communicating any and all updates on the work of their team to their USG and/ or Academic Director, before/ during the conference and proactively responding to feedback/ guidance on how to improve their work.

  • Communicating all logistical needs (printing, IT/ staff support) of their committees to their USG and through him/ her to DGACM Section B (Conference Management).

  • Assisting in overseeing and responding to staff/ delegate on-site feedback.

  • Ensuring implementation of UA-MUN (Real UN) procedure during Committee sessions.

  • Ensuring delegates receive the most enriching, rewarding, exciting educational experience possible.

 

Eligibility:

  • Minimum 6 former experiences in MUN required, (at least 2 of which, credible staffing experiences, preferably in academic roles).

  • *UA-MUN (Real UN Rules of Procedure) experience required, preferably as staff or in academic roles, preferably after 2015.

  • Strong Academic background or notable achievements are an advantage.

  • Must be 17 or older.

  • Must have outstanding academic research, writing, editing, and analytical skills. 

  • Must demonstrate a strong track record in producing high-quality academic material in a timely manner.

  • Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

  • Must possess high cultural sensitivity, and the ability to work in international teams.

  • Must be excellent in written, oral and interpersonal communication skills.

  • Must be highly proficient in written and spoken English and research and evaluation.

  • Must be highly knowledgeable about and greatly interested in the topics to be discussed at UA-MUNC.

 

Benefits:

  • The opportunity to assist in organizing a pioneering conference at the UN HQ in New York.

  • The opportunity to guide a leading a committee and to work as part of a qualified team of MUN experts.

  • 5-night accommodation at the conference hotel for the duration of the conference

  • Certificate of accomplishment from United Ambassadors.

  • Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 
 
 
 
Management: Administrative (Program) Coordinator
The Administrative Coordinator is responsible for project-specific planning, on-site implementation, and post-project reporting/ follow-up. They manage the entire organizational side of one specific program from beginning to end, and in a year-long post. The Coordinator would manage the program recruitment, communications, invitation letters, registrations, accommodations management, material design, printing and delivery, program brochures, support for delegation leaders/ advisors, and the entire logistics planning and execution of each complex project on-site. The privileges and responsibilities of the program coordinator are higher than other staffing positions on the same project. This is a rewarding role that requires an advanced array of skills and serves as an ideal career development opportunity for fresh graduates hoping to pursue future opportunities in project management or international organizations.
Terms and Benefits:*Material stipend $1000 - $3000 per program, depending on registration numbers.
*Monetary stipend of $1000-$2500 depending on registration numbers, delivered post-program.
*Travel (flight) and accommodation to the program, covered by the organization.
*The contract lasts 1-1.5 years until the following year project has been set up and the transition to the next Program Coordinator is complete.
*Expected 10-20 work hours per week pre-conference and full-time on-site.
*The post can be listed as an official professional position on the candidate's resume.
*Strong direct recommendations/ written recommendation letters to future universities or organizations of candidate's choosing.
*Potential for further career development opportunities within United Ambassadors.
*Opportunity to recruit, manage and evaluate a global team of highly qualified youth volunteers/ secretariat as UA-Management.
*Certificate of accomplishment and a strong and recognizable career and skills development opportunity.
 
Responsibilities of  the Coordination Department (Administrative Coordinators and  Resident Coordinator):
Responsibilities are divided into 4 key areas of work:
 
A) Program Registrations (Delegate Recruitment): Coordinators are primarily and entirely responsible for ensuring the recruitment targets for each program are successfully reached.  This is an indicator of program success and requires the implementation of growth marketing strategies. Tasks include:
  • Launching Integrated Marketing Communications Campaigns that combine emails, promotional videos, pictures, social media communications, design material, newsletters, flyer development, field distribution, and other, to ensure successful recruitment for assigned program.
  • Developing the program's comprehensive communications playbook to serve as a guide to the Administrative Officers that contains email templates, communications strategy, social media publicity guidelines, recruitment goals, do's & don'ts & FAQ's of the program.
  • Communications: Emails, phone calls, contacting educational institutions, societies, individuals to register
  • Establishing partnerships with organizations that can arrange delegations to attend the program.
  • Managing the team of Administrative Officers to ensure field promotion and widespread promotion of the program worldwide.
  • Managing the development of program brochures and invitations to be used for program recruitment/ promotion.
  • Leading the process of program video development, follow up and launch.
  • Tracking registration levels at various stages and taking corrective action if needed to ensure targets are reached
 
B) Program Communications - Stakeholder Relationship Management:
  • Emails: Managing the official email account for the program/ conference. Responding to all emails, questions, requests or inquiries, and ensuring timely, well-articulated, thoughtful responses regularly throughout the day.
  • Invitation Letters: Drafting and sending the program's *Invitation Letters* to registered delegates upon request regularly, in a timely manner, and effectively tracking all sent letters in a unified central drive. 
  • Registrations: Fully managing delegate registration forms, tracking registrations and updating internal records as needed.
  • Payments: Creating invoices, tracking payments from each registrant, updating internal records and following up as needed.
  • External Relations:
    • UN: Managing high-level on-site communications with VIP guests, diplomatic missions, UN officials, or government representatives. 
    • Sponsors: Working to secure sponsorships for his/ her assigned program. Using/ developing the sponsorship deck, creating a list of potential sponsors and a plan for approaching them.
    • Speakers: Creating a list of potential UN speakers, expert briefers, and local/ international plenary speakers for his/ her program and securing their participation.
    • Participants: Serving as the primary contact person for delegate feedback/ complaints on-site   Running the post-program faculty adviser feedback meeting along with the full management team. Participants: Serving as the primary contact person for delegate feedback/ complaints on-site   Running the post-program faculty adviser feedback meeting along with the full management team.
 
C) Project Management - Administrative Leadership:
  • PM: Managing the entire project from the administrative side beforehand and on-site and ensuring its success from all angles.
  • Venues: Communicating with event venues (hotel/ university/ UN/ social event venue/ others) to arrange all required venue set up details beforehand and onsite.
  • Design and Production: Locating the highest quality service providers (design/ print agencies, caterers, social event venues) at the lowest possible cost. Ensuring program material (banners, booklets, lanyards, certificates, name tags, placards, T-shirts, pens, notebooks, and others) is developed, designed/ produced, paid for, delivered & distributed.
  • Staff and delegates accommodation management - creating, tracking and managing the hotel rooming list. 
  • Project Management Software: Using Asana, Trello or other task management software. Managing the project management platforms of the program through Google Drive and Smartsheet. Conference Logistics Plan and Operating System development, updating, and management.
  • Finances: Making payments on behalf of the organization & keeping track of project-related expenses to ensure financial sustainability.
  • Logistics: Managing on-site event logistics, venue set up and technical requirements.
  • Press: Ensuring effective coverage of the events by the local press, and secretariat press officers on social media, branded photo albums, recap videos, feedback videos, newsletters, etc.
 
D) People Management - Team Leadership: 
  •  Hiring: Secretariat/ staff/ volunteer recruitment, interviewing, selection, onboarding (contracts), follow-up, evaluation and management.
  • Management: Staff role definition and task assignments, pre-conference operational meetings/ training, and complete on-site management (assigning each individual staff member detailed tasks & to do's as part of job post and maintaining close follow up on progress).
  • Managing staff communication through Facebook groups, Whatsapp groups, emails, Slack and Trello.
  • Serving as the key contact person for staff inquiries, concerns or questions.
  • Meetings: Running the on-site staff debriefs where the logistics plan is laid out, including a run-through of how the conference will progress. Ensuring pre-conference meetings and successfully held by SG and are well organized. 
  • Feedback: Regularly holding 360-degree feedback sessions with team members on the progress of work. Conducting regular performance evaluations of staff individually and tracking it on the Projects OS.
  • Spirit: Maintaining strong team motivation, cohesion, sense of challenge, positive spirit, unity, fulfillment, and job satisfaction. Regularly holding brainstorming sessions with team members to propose ways to achieve greater success. 
 
General Requirements and Eligibility Criteria for Admin Coordinators:
Candidate should preferably be based in the country where the program is held, or at least hold extensive experience/ connections in it.
Age range 21-30. Unversity degree preferred.
Previous AIESEC experience is a strong advantage.
Proven previous project, event management, and team management experience required
Previous MUN experience is preferred, but not required.
Preferably served in multiple MUN senior staff positions, and has strong connections in MUN on a global scale.
Outstanding English (written and verbal) communication skills.
Outstanding email drafting/ communications skills and the ability to achieve tangible recruitment results.
Proficient in: Mailmerge, Slack, Google Drive, Smartsheet, Uberconference, Facebook, Instagram, Twitter, Snapchat. 
Outstanding (above average) organizational and leadership skills.
Great with numbers, with calculating and managing invoices, payment tracking, great with excel, and organizing complex programs.
Leadership potential. The ability to consistently guide and motivate a team. 
Creativity, the ability to take initiative, strong goal orientation, and the ability to inspire action. 

 

 

 

 

 Staff applications round 2 available until **March 10th, 2020** at 11:59 PM EST. 

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