ADMINISTRATIVE COORDINATOR (Management Level - No Longer Vacant):

This is a paid management level position, not a staff/ volunteer secretariat position and is not part of the UN4MUN simulation.

The position is paid $1000 and holders receive an opportunity to work with our partnering Diplomatic Missions, to the UN, the UN DGC and UN DGACM, full flight and accommodation coverage, and recommendation letters from United Ambassadors upon completion. The Administrative Coordinator of UA-MUNC would fully manage and supervise all logistical, managerial, promotional and organizational aspects of the planning and execution of this project (conference) from the highest level as an internal representative of the organization. Along with the Academic Director (the founder of UA), and the Director of Operations, this makes up the Management team overseeing the work of the Secretary-General and Secretariat.  
 

THE SECRETARY-GENERAL (No Longer Vacant): 

The Secretary-General is the chief operating officer and chief of staff who serves as the forefront and official public representative and spokesperson of UA-MUNC to the general public. He/ she leads the UA-MUNC Secretariat team is the primary liaison between UA-Management (the Academic Director, Director of Operations and Administrative Coordinator) and the conference secretariat team.

 

Responsibilities:

• Acting as Chief of Staff & Chief Operating Officer.

• Facilitating communications between UA-Management, and UA-MUNC Secretariat and Delegates as the primary liaison.

• Serving as primary manager of internal communications and external communications (along with Admin Director and USG DGC).

• Serving as primary conference representative.

• Organizing operational/ weekly update meetings with the senior secretariat and bi-weekly meetings with the full secretariat.

• Overseeing the second round of staff recruitment before the conference (in collaboration with the USG's of relevant department).

• Ensuring responsibilities of the Under/ Assistant Secretaries-General are properly communicated and tracked, providing procedural or substantive guidance to members of the secretariat whenever necessary.

• Directly setting and managing (in collaboration with the Administrative Coordinator) the successful adherence to any and all high-level conference/ operational deadlines.

• Complete management of the entire process of developing, launching and managing General Assembly Officials Elections

• Personally ensuring successful and timely delivery of conference material including Secretary-General Reports (by DGACM A), Delegate Pre-Arrival Guide (by DGACM B), Conference Participation Guide (by DGC), etc.

• Personally writing and sending the regular pre-conference emails to delegates under UA-Management supervision.

• Developing and publishing documents on the code of conduct, working guidelines and expectations from the secretariat (internal).

• Leading the process of developing a high-quality comprehensive conference participation guide for delegates with the Department of Public Information and UA-Management.

• Serving as master of ceremony alongside the founder of the organization in the plenaries/ ceremonies at the UN HQ in Geneva.

• Serving as the primary liaison, point of contact and adviser to the elected senior GA Officials: President of the General Assembly, the Vice Presidents and members of the bureau.

• Effectively and overseeing the planning of all aspects of the Conference (in collaboration with the Administrative Coordinator).

• Managing the official conference email, questions/ inquiries and delegate applications (with USG DGC and Admin Director).

• Directly ensuring the preparation and delivery of delegate invitation letters in a timely manner.

• Managing, updating and maintaining the conference management operating system (MyMUN Platform).

• Locating and directly inviting speakers and guests for the plenary sessions at the UN, and expert briefings in committees.

• Assisting the Administrative Coordinator with identifying and securing sponsorship opportunities where/ when possible.

• As internal liaison, managing the team social media/ Watsapp groups, ensuring effective communication between team members via email, social media, or any other channel and maintaining a positive team spirit before, during and after the conference.

• Taking ownership and overall responsibility for the success of UA-MUNC from all aspects, including recruitment targets, conference academic publications, quality of debate, delegate satisfaction, positive UN feedback, and successful organization.

• Communicating regularly with UA-Management to ensure that all planning and execution steps are well managed.

• Directly overseeing and responding to staff/ delegate on-site feedback.

• Delivering feedback to any/ all members of the secretariat before or during the conference with the purpose of quality improvement.

• Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat and everything UA-affiliated throughout and permanently after holding this post

• Drafting a final report on the outcomes of the conference, and making final arrangements for the transition to the following secretary-general.

 

Eligibility:

• Minimum 6 former experiences in MUN required (and at least 4 of which, credible staffing experiences).

• *UN4MUN experience required, as delegate or staff.

• Must be 19 or older.

• Previous project management experience preferred.

• Previous experience leading teams highly preferred.

• Previous experience in Geneva, or residency in Geneva preferred.

• Must have high-pressure tolerance, flexibility and proactive management of circumstantial change.

• Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

• Must possess high cultural sensitivity, and the ability to lead multicultural teams effectively.

• Must be excellent in written, oral and interpersonal communication skills.

• Must be highly proficient in written and spoken English and research and evaluation.

• Must be knowledgeable about and interested in the topics to be discussed at UA-MUNC.

 

Benefits:

 

• The opportunity to serve as the chief operating officer/ official spokesperson of a pioneering conference at the UN HQ in Geneva.

• The opportunity to lead a highly qualified international team of MUN leaders as chief of staff.

• 5-night accommodation at the conference hotel for the duration of the conference

• Breakfast daily and lunch during committee sessions

• Strong Recommendation Letter from United Ambassadors.

• Certificate of accomplishment from United Ambassadors.

• $250 in travel stipend delivered in cash after the event concludes.

• The opportunity to speak multiple times during plenary at the UN Geneva as assistant master of ceremony.

• Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

Academic Note on Senior Secretariat on the Department of General Assembly Affairs & Conference Management:

 

At the Real United Nations: "The Department for General Assembly and Conference Management (DGACM) is the largest in the United Nations Secretariat. The overreaching goal of the Department is to provide the physical and deliberative framework for meetings at the United Nations.  To create that framework, the work of the Department follows three great through-lines: first, technical secretariat support and advice to intergovernmental bodies; second, meetings management; and third, documentation management. Taken together, the purpose of the timely provision of all services is to give delegates everything they require when they require it in order for them to successfully accomplish the tasks that they have set for themselves. Technical secretariat support + meetings management + documentation management = conference management".

Source: United Nations Website: www.un.org.

 

Application to the UA-MUNC Simulation: For simplicity and for educational purposes, UA-MUNC is assigning the functions (technical secretariat support and advice to intergovernmental bodies + documentation management) to the USG's for DGACM and what we are referring to as "DGACM section A, and assigning the function of (meeting services) management to the ASG  for DGACM and what we are referring to as "DGACM section B, in addition to tasks needed to make the conference successful.

 

 

Under-Secretary-General for General Assembly Affairs and Conference Management (No Longer Vacant):

At UA-MUNC, the Under-Secretary-General for General Assembly Affairs and Conference Management is the head of department, who would be responsible for the operational management of academic affairs of the conference. He/she would work directly with the Academic Director to ensure the most accurate simulation of the Real United Nations is implemented, the highest quality material is published by the conference, and the most enriching educational experience is provided to all participants. 

 

Responsibilities; (* indicates high priority).

• Leading the operational management of DGACM Section A (committee secretaries & council directors).

• Facilitating smooth, effective communication between secretaries/ directors and the Academic Director, who is responsible for high-level academic guidance and steering.

• Reporting directly to the Secretary-General and through him/her to UA-Management.

• Organizing operational/ weekly update meetings with DGACM Section A (secretaries & directors).

• Overseeing the development of any and all Academic documents/ material before and during the conference (quality +timeliness).

• **Personally overseeing & ensuring the successful development & timely delivery &publication of the highest-quality Secretary-General Reports (committee background guides) by individual committee secretaries/ council directors before pre-set deadline.

• **Fully and independently managing the process of country, committee and delegation assignments in a timely manner.

• *Effectively tracking and communicating country/ committee/ delegation assignments to the secretary-general and/ or delegates in a timely manner.

• *Setting conference award criteria and supervising the process of assigning awards during the conference.

• *Setting position paper guidelines, personally overseeing their collection and advising secretaries/ directors on their evaluation.

• *Assisting with training and preparing elected GA officials prior to the conference and ensuring they are prepared to lead.

• *Assisting the Administrative Coordinator with pre-conference training and guidance of committee secretaries & council directors.

• Ensuring responsibilities of the secretaries & directors are properly communicated and tracked.

• *Providing procedural or substantive guidance to secretaries/ directors and/or GA officials before and during the conference.

• Directly setting & managing the successful adherence to any and all departmental deadlines.

• Assisting the Secretary-General as liaison and support to the elected President of the GA, GA Vice-Presidents, and Bureau.

• Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Academic Director.

• Updating and maintaining the conference management operating system (MyMUN Platform) on the affairs of their department.

• Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

• Advising the Secretary-General on potential speakers for committee expert briefings.

• Supervising committees during the conference, and providing constant support and feedback to members of the bureau.

• *Monitoring committee progress/ flow of debate during the conference and assigning facilitators to support consensus-building.

• *Ensuring the work of the committee is properly documented/ covered by members of the press during the conference.

• **Regularly, effectively and professionally communicating any and all updates on the work of their team to the Academic Director, before and during the conference and proactively responding to feedback/ guidance on how to improve the work of their department

• Communicating all logistical needs (printing, IT/ staff support) of their committees to DGACM Section B (Conference Management).

• Assisting in overseeing and responding to staff/ delegate on-site feedback.

• Ensuring accurate implementation of UN4MUN procedure before and during the conference.

• Ensuring delegates receive the most enriching, rewarding, exciting educational experience possible.

• Delivering a post-conference report on the work of their department and future recommendations to the Secretary-General.

 

Eligibility:

• Strong previous experience in MUN required, (at least 2 credible staffing experiences, preferably in academic roles).

• *Strong UN4MUN experience required, preferably as staff or in academic roles, preferably after 2015.

• Strong Academic background or notable achievements are an advantage.

• Must be 18 or older.

• Must have outstanding research and analytical skills. 

• Previous experience leading teams or in project management are an advantage.

• Must have high-pressure tolerance, flexibility and ability to proactively manage circumstantial change.

• Must* demonstrate a strong track record in editing large volumes of academic material efficiently and effectively.

• Must demonstrate proven track record of success in dynamic, fast-paced working environments.

• Must possess high cultural sensitivity, and ability to lead multicultural teams.

• Must be excellent in written, oral and interpersonal communication skills.

• Must be highly* proficient in written and spoken English and research and evaluation.

• Must be highly knowledgeable about and greatly interested in the topics to be discussed at UA-MUNC.

 

Benefits:

• The opportunity to manage the academic operations of a pioneering event in Model UN and UN4MUN.

• Opportunity to co-organize a prominent conference at the UN Office in Geneva as senior secretariat in a visible role.

• The opportunity to lead a highly qualified international team of secretaries and directors.

• 5-night accommodation at the conference hotel for the duration of the conference

• Breakfast daily and lunch during committee sessions

• Certificate of accomplishment from United Ambassadors.

• Optional: $250 in travel stipend delivered in cash after the event concludes.

• The opportunity to give a speech during plenary at the UN Geneva.

• Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

Assistant Secretary-General for General Assembly Affairs and Conference Management (No Longer Vacant):

The Assistant Secretary-General for General Assembly Affairs and Conference Management at UA-MUNC will be primarily responsible for conference management operations. As the key logistics manager on the secretariat, from project planning to execution, this ASG would lead DGACM Section B: Conference Management Officers, as the department works to ensure the most successful logistical set-up and staff support needed for meetings to progress successfully. Close cooperation is required between the Secretary-General, Administrative Coordinator & ASG for DGACM, who are all responsible for different levels of conference organization.

 

Responsibilities; along with DGACM Section B: (* indicates high priority).

• Leading the operational management of DGACM Section B (conference management officers).

• Recruiting DGACM Section B (conference management officers) with Secretary-General after onboarding. 

• Facilitating smooth, effective communication between conference management officers and the Administrative Coordinator, who is responsible for high-level project operations management and steering, and the Secretary-General.

• Reporting directly to the Secretary-General and through him/her to UA-Management.

• Organizing operational/ weekly update meetings with DGACM Section B (conference management officers).

• ***Preparing and delivering the conference logistics plan before the deadline, refining it and overseeing its implementation on-site while effectively communicating it to all department heads and members of the secretariat beforehand and on-site.

• ***Personally managing, refining updating and overseeing the implementation of the *Conference Logistics Operating System*.

• **Co-managing the process of conference material design, ordering, production and successful and organized on-site distribution to delegates (this includes: name tags, placards,  backdrops, banners, delegate packets, conference packets, etc).

• *** Ensuring all meeting services needs are met at all times, namely, managing room set-up, logistics requirements, IT requirements, door sign placement and availability of staff support during all conference meetings at the UN  and conference hotel .

• **Preparing DGACM section B to serve as direct delegate contact point on-site to answer questions, support, receive feedback, guide participants to correct location and effectively manage any complaints (if they arise) to ensure delegate satisfaction.

• Ensuring all printing requirements of documents during the conference are met and well organized.

• **Developing and delivering the conference delegate pre-arrival guide to the Secretary-General before the deadline.

• Managing delegate on-site registration, distributing delegate conference packets and keeping track of attendance.

• Organizing the process of delegates walking into the UN to correct committee rooms.

• Organizing and supervising all extra-curricular programs and social events and assisting in the supervision of guided UN tour.

• Organizing bus transportation of delegates from and to the conference hotel and the United Nations Geneva.

• Managing lunch-time meal distribution and ensuring the process is well organized.

• Keeping track of delegate registrations and country/ committee/ delegation assignments for conference material development.

• *Setting conference award criteria and supervising the process of assigning awards during the conference.

• *Setting position paper guidelines, personally overseeing their collection and advising secretaries/ directors on their evaluation.

• *Assisting with training and preparing elected GA officials prior to the conference and ensuring they are prepared to lead.

• *Assisting the Administrative Coordinator with pre-conference training and guidance of committee secretaries & council directors.

• Ensuring responsibilities of the secretaries & directors are properly communicated and tracked.

• Memorizing UN and conference venue to serve as the on-site guide to any and all delegates and/ or members of staff.

• Serving as conference timeliness manager with Admin. Coordinator, ensuring sessions have what they need to start and end on time.

• Directly setting & managing the successful adherence to any and all departmental deadlines.

• Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Administrative Coordinator.

• Updating and maintaining the conference management operating system (MyMUN Platform) on the affairs of their department.

• Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

• **Regularly, effectively and professionally communicating any and all updates on the work of their team to the Secretary-General and/ or Administrative Coordinator and proactively responding to feedback on how to improve the work of their department.

• Responding to all logistical needs (printing, IT/ staff support) of their committees to DGACM Section B (Conference Management).

• **Directly overseeing and responding to staff/ delegate on-site feedback as DGACM section B.

• Ensuring delegates go through the best conference experience possible.

• Delivering a post-conference report on the work of their department and future recommendations to the Secretary-General.

 

Eligibility:

• Strong previous experience in MUN required, (at least 2 of which, credible staffing experiences, preferably in organizing roles).

• UN4MUN experience is an advantage.

• Must be 18 or older.

• *Must have outstanding organizational, interpersonal communication and project implementation skills.

• Must have experience leading teams or in project management roles.

• *Must have high-pressure tolerance, flexibility, and ability to proactively and effectively manage unexpected change.

• *Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

• Must possess high cultural sensitivity, and the ability to lead multicultural teams.

• Must be highly* proficient in written and spoken English and research and evaluation.

• Must be generally aware of the topics to be discussed at UA-MUNC.

 

Benefits:

• The opportunity to assist in organizing a pioneering conference at the UN HQ in Geneva as senior secretariat.

• The opportunity to lead a highly motivated international team of conference management officers.

• 5-night accommodation at the conference hotel for the duration of the conference

• Breakfast daily and lunch during committee sessions

• Certificate of accomplishment from United Ambassadors.

• $250 in travel stipend delivered in cash after the event concludes.

• The opportunity to give a speech during plenary at the UN Geneva.

• Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.

 

 

 

 

 

 

Academic Note on the Secretariat in the Department of Global Communications:

 

At the Real United Nations: "The Department of Public Information is dedicated to communicating the ideals and work of the United Nations to the world; to interacting and partnering with diverse audiences; and to building support for peace, development and human rights for all. Inform. Engage. Act. ". Source: United Nations Website: www.un.org.

Fun fact: The UN DGC's Outreach Division, is where the Model UN Office is located, as part of the Education Outreach Division. This is where UN4MUN was developed, and how 3 GMUN conferences were organized by the UN DGC for three years: 2009-2011, to introduce UN4MUN to the world.

 

Under-Secretary-General for Global  Communications:

At UA-MUNC, the Under-Secretary-General for Global Communications is the head of DGC, who directly oversees the conference's delegate recruitment, communications, promotional material, outreach, publications, social media, and on-site coverage. He/ she will be responsible for leading the DGC team (Global Communications Officers), as they become the voice of the conference to the general public throughout their working experience.

 

Responsibilities; along with DGC team: (* indicates high priority). ​​

• *** Recruitment: directly and primarily responsible for ensuring that the recruitment target is reached successfully.

• Developing a UA-MUNC specific communications playbook for internal communications associates and/ or DGC officers.

• *** Conference coverage: Newsletter, social media, committee coverage, live streams, pictures, and videos.

• ** Photo Albums: Along with media officers, managing photography, photo branding/ filtering, and  timely photo album publication

• Reporting directly to the Secretary-General and through him/her to UA-Management.

• Organizing operational/ weekly update meetings with DGC (public information officers).

• ***Preparing and delivering the conference participation guide to the Secretary-General before the deadline.

• Leading the operational management of the Department of Public Information (Public Information Officers, ie: press team).

• Recruiting the DGC team (public information officers) with Secretary-General after onboarding. 

• Facilitating smooth, effective communication between public information officers and the Administrative Coordinator, who is responsible for high-level project operations management and steering, and the Secretary-General.

• Assisting the Secretary-General and Administrative Coordinator by co-managing the official conference email.

• Along with DGC, sending conference invitations, answering questions/ concerns and ensure pre-conference support.

• Assigning DGC officers to committees during meetings to deliver recaps, take pictures, etc.

• *Directly supervising/ assigning press team members to actively contribute to the role of the media in security council coverage.

• Ensuring live stream of the conference plenary (at requested times) is successfully recorded and published.

• Managing the Social Media pages - Facebook, Instagram, Twitter and Snapchat (under the direct supervision of the Administrative Coordinator) directly before and during the conference and ensuring effective publication of media information and posts.

• Directly managing/ overseeing the process of preparation, development, and publication of the highest-quality, engaging newsletter containing conference updates.

• Directly overseeing the process of the development of a pre-conference promotional video during recruitment.

• Directly managing the process of the development of the highest quality conference recap video to be shown at the UN HQ.

• ​ Directly setting & managing the successful adherence to any and all departmental deadlines.

• Effectively and overseeing the planning of all aspects of the Conference assigned to him/her by the Administrative Coordinator.

• Updating and maintaining the conference management operating system (MyMUN Platform) on the affairs of their department.

• Ensuring the best possible representation of United Ambassadors, UA-MUNC, the secretariat, and anything UA-affiliated throughout and permanently after holding this post.

• **Regularly, effectively and professionally communicating any and all updates on the work of their team to the Secretary-General and/ or Administrative Coordinator and proactively responding to feedback on how to improve the work of their department.

• Proactively assisting in responding to staff/ delegate on-site feedback on-site.

• Ensuring delegates go through the best conference experience possible.

• Delivering a post-conference report on the work of their department and future recommendations to the Secretary-General.

 

Eligibility:

• Strong previous experience in MUN required, (at least 2 credible staffing experiences, preferably in media roles).

• UN4MUN experience is an advantage.

• Must be 18 or older.

• *Must have outstanding organizational, interpersonal communication and project implementation skills.

• Must have experience leading teams or in project management roles.

• *Must have high-pressure tolerance, flexibility, and ability to proactively and effectively manage unexpected change.

• *Must* demonstrate a strong track record in editing large volumes of academic material efficiently and effectively.

• *Must demonstrate a proven track record of success in dynamic, fast-paced working environments.

• Must possess high cultural sensitivity, and the ability to lead multicultural teams.

• Must be highly* proficient in written and spoken English and research and evaluation.

• Must be generally aware of the topics to be discussed at UA-MUNC.

 

Benefits:

• The opportunity to assist in organizing a pioneering conference at the UN HQ in Geneva as senior secretariat.

• The opportunity to lead a highly motivated international team of public information officers.

• 5-night accommodation at the conference hotel for the duration of the conference

• Breakfast daily and lunch during committee sessions

• Certificate of accomplishment from United Ambassadors.

• $250 in travel stipend delivered in cash after the event concludes.

• The opportunity to give a speech during plenary at the UN Geneva.

• Complimentary conference packet and complimentary access to the conference's extracurricular/ social programs.