United Nations Headquarters in New York, 15-20 August 2018

 

Model United Nations Conference (UA-MUNC)

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UNITED AMBASSADORS

Terms and Conditions:

 

 This page outlines the main legal terms and conditions of the United Ambassadors Model United Nations Conference in New York.

By registering as a  United Ambassadors program delegate/  observer. faculty adviser/ conference participant, you agree to the below terms and conditions.

Please review it before completing registration as the below disclaimers apply to all conference attendees.

 

  • This conference is a simulation of the United Nations, organized by United Ambassadors, a global non-profit education organization, also referred to as “The Organization” in this Terms and Conditions page. Delegates (students) will be role-playing as Ambassadors to the UN and attempt to discuss and find solutions to global issues currently on the UN agenda. It is an educational conference that aims to foster global awareness, global citizenship, and youth advocacy for the goals and values of the United Nations while developing critical skills like diplomacy, negotiation, public speaking, research, and a comprehensive and practical understanding of the work and decision-making process of the real United Nations. It is organized by United Ambassadors, an international educational organization based in New York that holds programs around the world in partnership with UN Offices and Diplomatic Missions.

  • Disclaimer: United Ambassadors does not charge a fee for entry to the United Nations Headquarters. Registration fees are for delegates/ participants actively participating in the educational program offered by the organization inside and outside of UN facilities. If you do not wish to register as an active participant, and only wish to attend the opening/ closing ceremonies at the UN HQ, please fill in this free registration form for 1-day access to the ceremonies in the UN GA Hall and/ or ECOSOC Chamber as an inactive observer free of charge. Acceptance is not guaranteed, this form will place you on a waiting list. Applications are reviewed and provided based on merit and availability. This form does not include any travel, accommodation cost coverage, invitation letters to the conference, country/ committee assignments, or the ability to observe or participate in training sessions or committee sessions.

  • Disclaimer: According to the United Nations legal regulations, United Nations Member States and the UN Secretariat have priority use of all United Nations conference rooms. As a result, should an emergency meeting be required on our conference dates, UA-MUNC plenary sessions will be shifted to an alternate venue, either inside or outside of the UN HQ (alternate conference room at the UN, or Grand Hyatt, NYC).

 

1. Eligibility:

  • United Ambassadors MUN Conference welcomes youth/ students between the age of 14 and 29 from North America, Europe, the Middle East, the GCC, Africa, Latin America, Asia, and Australia who have experience in Model UN, or wish to develop their skills, and demonstrate an interest in international relations and in learning about the real United Nations.

  • Delegates must be enrolled in a high school, university, grad school, or be a recent graduate under the age of 29.

  • Interested participants who have graduated from university, or are above 29, are welcome to attend as observers.

  • The secretariat will be conducting a screening of applications before acceptance.

  • High school and university level committees are merged, to provide a higher educational value to all participants.

  • University delegates may register as part of a group or as an individual. High school delegates may register as part of a group or as an individual as long as they have a teacher or a parent as a chaperone.

  • United Ambassadors welcomes teachers, conference organizers and MUN advisors who have a role in planning and organizing a MUN conferences to attend the UN4MUN workshop as participants and the UA-MUNC conference as observers.

 

2. Registration Deadlines and Conference Dates.

  • All registrations are accepted on a first come, first served basis.

  • Early registration period is from 1st October to 30th November 2017.

  • Regular registration period is 1st December 2017 to 15th February 2018.

  • Late registration period will only be open is there are remaining seats available at the conference, which has limited capacity at the UN venue. Once maximum capacity is reached, Delegates will be able to register to be placed on a waitlist.

  • The Conference Dates: 15 &16 August 2018: UN4MUN Workshop -- 17, 18, 19 and 20 August 2018: UA-MUNC New York (Model UN Conference).

 

3.  Registration Fees and Payment

  • The full amount for each individual delegate application and/ or delegation must be paid in full by November 30th, 2017 for Early Registration and February 15th, 2018 for Regular Registration.

  • Financial scholarships are not available for this program.

  • All fees submitted (registration, workshop, socials and/ or accommodation) are entirely non-refundable with no exceptions under any circumstances.

  • Early registration fee is $195 per participant. Regular registration fee is $245 per participant. The social package and the UN4MUN Workshop are both available to conference participants at $150 each. Discounted accommodation packages are available at partnering hotels.
  • The Organization, United Ambassadors does NOT charge a fee of any kind in exchange for access to the United Nations Headquarters.

  • Registration fees and any other fees are in exchange for services developed and offered by the organization and are used to cover the costs incurred to set up, organize and conduct the event. The non-refundable registration fees are in exchange for educational services, tangible conference material, active participation in the committee sessions, receipt of the certificate of participation, as well as various other tangible and non-tangible products and services from the organization.

  • Free access to only the opening/ closing ceremony held at the UN HQ may be offered to a select number of guests through direct invitation, with any travel and accommodation costs incurred by the invited individuals, and the free access pass does not include the right to receive any educational training or material, country or committee assignments, participating in committee sessions, and/ or certificates of participation or conference awards.

  • Committee and country assignments are allocated by the organizing committee based on numerous factors deemed fit by the academic division, and are non-negotiable. While preferences can be indicated by conference applicants during registration, no preferences of committee/ country assignments can be confirmed or guaranteed.

 

 

4.  Invitation Letters (Legal Disclaimers Regarding Visa Applications)

  • Please consider the below carefully before applying to attend UA-MUNC. 

  • United Ambassadors holds conferences and programs in 3 countries across 3 continents (USA, Switzerland, UAE). For every program, before applying, it is the applicant's responsibility to secure a Visa to attend the program in its host country. The organization is not responsible for securing Visas to participants, for any of its programs. For the United States, eligible applicants may apply for a B1/ B2 Tourist Visa to attend UA-MUNC New York. However, this Visa may be granted by the embassy to any eligible applicant upon request, for various purposes including shopping and sightseeing. Invitation letters from the conference are only supplementary documents and are not the basis of whether an applicant is deemed eligible for a US tourist visa. The same applies to Geneva, Switzerland, and Dubai, UAE.

  • Upon request, successful registrants who have completed payment will be issued a Letter of Invitation from United Ambassadors stating the status of their participation at UA-MUNC New York after a background check. Registrants may use the Letter of Invitation in their visa application process.

  • Disclaimer: Recently, more strict measures have been placed on tourist visas to the United States, particularly from a number of developing countries in West/ South Africa and Central Asia. We strongly recommend that before applying to attend UA-MUNC, applicants carefully review the restrictions, terms, and conditions for receiving a Visa to travel to the conference venue. For the United States, please see here: https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html 

  • Disclaimer: While the organization may issue invitation letters to the Conference, invitation letters cannot secure or guarantee that the US Embassy will grant the Visa and/ or guarantee their entry into the country of the conference venue. Conference invitation letters are only supplementary documents. If the applicant does not qualify for a tourist visa, the invitation letter cannot change or impact the visa application results. 

  • Disclaimer: All fees are non-refundable under any circumstances, and it is the participant's responsibility to secure the necessary documentation to enter the United States or the country of the conference venue. This may include and is not limited to:  the flight ticket booking, the hotel booking confirmation, proof of student status, proof of employment, bank account size and details, history of travel, proof of marital status, other residencies/ citizenships, and more. United Ambassadors is not responsible for individually contacting embassies on behalf of conference applicants.

  • Disclaimer: United Ambassadors is NOT responsible for conference attendees Visa applications or rejections, cannot predict, control or comment on decisions by US Embassies, and in case of  Visa rejection, cannot interfere on the applicants' behalf. The organization cannot and shall not issue fee refunds for delegates who are unable to secure a visa.

  • Please consider the above before applying to attend UA-MUNC. Previous US Visa application issues have been reported from specific countries in Central Asia and West Africa.

 

 

5. Certificates of Participation and Conference Awards 

  • Certificates of participation will only be issued to delegates, observers and/ or participants who have successfully attended and actively participated in at least 80% of the conference and committee sessions. Delegates who miss more than 20% of the conference cannot and shall not be eligible to receive a certificate of participation.  Certificates will be handed out physically on the last day of committee sessions.

  • Conference Awards may only be granted to officially registered delegates of the conference who have attended all sessions and proven outstanding participation and positive contribution to the discourse of the conference, They are handed out during the closing ceremony at the United Nations.

 

6. Conference Hotel

  • Delegations  (groups) are required to book accommodation through United Ambassadors at the conference hotel.

  • Individual delegates are encouraged but not required) to reserve accommodation through United Ambassadors.

  • ALL conference participants may NOT book accommodation at the conference hotel independently, or communicate with the conference hotel about conference period accommodation independently, due to an existing contractual agreement between United Ambassadors and the conference hotel. 

 

7. Privacy, Footage, and  Intellectual Property

  • United Ambassadors reserves the right to utilize all data submitted by applicants and to collect data in various forms.

  • Any participant of the conference automatically agrees that pictures or videos may be taken of them at any time ONLY  by United Ambassador's official media personnel, during the conference and social events without limitations. The organization reserves the right to edit or publish footage during or after the conference at any point in time on any platform without prior notice. This footage may not be requested by participants and cannot be shared without official publication authorization from the organization. 

  • No recording or external media coverage of meetings of the United Ambassadors MUN Conference or other programs is permitted without the explicit prior written consent of the organization's legal division. Any violation of this guideline is unauthorized and shall result in immediate disqualification from present and future conferences by the organization as well as the collection of UN passes of the participants.

  • Intellectual Property: Any and all content, educational material, information, booklets, training manuals, guides, conference publications, presentations, videos, background guides and/ or any form of original, copyrighted material or information derived from this conference is the sole exclusive intellectual property of United Ambassadors, and it may not be shared, disseminated, transmitted, copied, edited, or distributed or used by other conferences under any circumstances, as they are legally owned exclusive property of United Ambassadors.

  • The Organization reserves the right to make updates or changes to this website and the information contained within without prior notice.

 

8. Liability Waiver

  • Conference participants are responsible for their own safety at all times. High school students or minors attending the conference must be accompanied by an adviser/ adult chaperone to be responsible for their safety. The Organization is not accountable for the supervision of minors and does not accept any liability in that regard.

  • Any form of damage to property, inside or outside of the UN and the hotel, at any point in time, is strictly prohibited, those responsible will be solely responsible for damage compensation, and the organization shall not accept responsibility for it.

  • The organization is legally separate from the content of any discussions that take place within the committees and/ or any views, statements, or anything else expressed by any participant at any point in time.

  • The Organization is not responsible for valuables or personal belongings lost/ left in conference venue, social and cultural events venues or buses and delegates are responsible for 

  • The UN Pass and a valid government-issued photo ID is needed at the time of entry to the United Nations. Delegates must be in compliance with UN Security screening requirements. In case of the loss or misplacement of a United Nations Security Pass, the organization cannot and shall not replace it under any circumstances, and the participant will no longer be able to enter the United Nations or conference facilities or participate in future sessions of the conference.

 

9. Code of Conduct

  • United Ambassadors is responsible for guaranteeing a diplomatic and respectful environment during all the days of the Conference, from Committee sessions to social and cultural events. Participants agree to accept and abide by the Code of Conduct dictated by the Organizing Team. 

  • Registrants hereby certify that all information submitted during the application process is truthful and accurate. Any falsification of information or impersonation is considered a legal violation.

  • The use of national flags is prohibited during the conference, even if they represent the country assigned to participants.

  • The dress code of UA-MUNC is formal western business attire as per official policy. Participants are requested to observe formal attire during all the Conference. National or traditional attire is allowed as long as it respects the formality of the event. 

  • The official and only language of UA-MUNC  is English and there are no committees conducted in any other language. Delegates must be able to participate in English language.

  • Any delegates selected to give speeches from a UN podium or any granted awards are to be determined by the organization and the organizing team and the decisions are not negotiable.

  • Diplomacy and decorum are critical throughout the conference at all times inside and outside of committee Delegate and participant code of conduct is expected to be of the highest professional and ethical standard at all times. Mutual respect for peers, staff, guests and all participants is required throughout the experience. Staff code of conduct is expected to be of the highest and strictest professional and ethical standard at all times and to positively reflect on the Organization. Failure to comply with the established code of conduct or any damage to the Organization resulting from said non-compliance can and shall result in proportional professional and/ or legal reprehension. Any content, educational material, footage or any form of information derived from this conference is the sole intellectual property of the Organization and may not be transmitted, copied, edited, or distributed under any circumstances.

  • No plagiarism is tolerated while submitting position papers or drafting resolutions.

  • Participants consuming or in possession of alcohol and/or any form of intoxicating drugs/ illicit substances will be immediately suspended from current and future editions of UA-MUNC.

  • The Organization reserves the right to deny a registration application, and/ or dismiss any delegate from the conference at any point in time before, or during the conference due to lack of compliance with the code of conduct and with no reimbursement or prior warning.
     

10. Final Reminders:

•    The conference schedule is always provisional due to its location at the UN for the event ceremonies. Participants are requested not to book flight tickets until the United Nations has released its confirmed meeting calendar for 2018, and until confirmation of dates has been explicitly provided by United Ambassadors.
•    All fees are non-refundable with no exceptions. No scholarships are available.
•    Invitation letters can only be sent after completed registration including payment, in order to substantiate the purpose of the invitation letter., and invitation letters canNOT guarantee that a visa will be granted to travel to the country of the conference.

 

 

For any further questions on terms and conditions, please contact: legal@unitedambassadors.com

  

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